Page Content
Subject of Data Privacy
- Data Privacy covers personal data. According to Art. 4 Par. 1 DSGVO personal data are data on personal or material circumstances about identified or identifiable individual. This applies for data such as name, address, phone number, e-mail address or photos but also usage data like online data (for example an IP address).
- The Institute of Mathematics observes the legal requirements of data privacy laws (Berliner Datenschutzgesetz, Bundesdatenschutzgesetz (BDSG), europäische Datenschutz-Grundverordnung (DSGVO)), the Telemediengesetz (TMG) and other applicable regulations.
- This data privacy statement applies to the field of activity of the IT-Group of the Institute of Mathematics at TU Berlin.
Data handling
- The IT-Group of Institute of Mathematics handles personal data as part of its work.
- For user logins maintained by the IT-Group the following personal data are collected and handled: name, office address, e-mail address, office phone number, possibly student number.
- At that point a separate user login application form is necessary for the following service areas maintained by the IT-Group of the Institute of Mathematics:
- EDP Research Area (work groups, research areas and groups and its administration)
- Compute Server (Area of High Performance Computing)
- Area of IT for teaching (Unix-Pool)
- In the scope of it's service provision the IT-Group of Institute of Mathematics gathers and handles personal data for some IT services they support.
- For the DHCP-Service following data are handled: name, e-mail-address, hardware-ethernetaddress of the device asking for a eine dynamic IP address.
- For the SVN- and Git-Service following data are collected and saved: name, e-mail-address.
- The IT-Group of Institute of Mathematics maintains workstation and server systems that log the access to their systems and services. According to the respective task the systems log following data: access time, login name, remote IP address, URL (data path), Referrer (the website from which you were referred to the current website or file), sender e-mail-address, receiver e-mail-address, hardware-ethernetaddress of device accessing the service.
Purpose of data handling
- Personal data collected and saved by the IT-Group of the Institute of Mathematics are handled exclusively for the fulfilment of official business tasks like organization and maintenance of service operation.
- Our access logging exclusively answer the purpose to reveal and analyse weak points of the systems and services together with it's elimination.
- The employees of the IT-Group are bound to discretion and the compliance with data privacy laws.
Legislative Basis
- The legislative basis for collecting und saving personal data follows from the request for a service of the IT-Group of the Institute of Mathematics, especially:
- the request for a user login described in chapter 2 section 3 or
- the request for access to a service described in chapter 2 section 4.
- The legislative basis for collecting and saving personal data arises from Art. 6 Par. 1 lit. (b) DSGVO for the purpose of the fulfilment of a request and the reliable organization and maintenance of the IT services as a consequence thereof.
- The legislative basis for logging access data of workstation and server systems arises from Art. 6 Par. 1 lit. (f) DSGVO for the purpose of a legitimate interest of the IT-Group of the Institute of Mathematics for a constant analysis of the systems and the detection of weak points as necessary for an appropriate implementation of services, especially IT security.
Data transmission to third parties
- The personal data will not be given to third parties as long as it is not necessary for the supply of a service of the IT-Group of the Institute of Mathematics or within the scope of a legal obligation.
- Forwarding of personal data to requesting governmental institutions and authorities is only conducted based on legal regulations respectively if we legally obligated by a judicial decision.
- There will be no transmission of personal data to foreign countries, especially no transmission to countries beyond legislation of the DSGVO.
Period of elicitation and removal
- Personal data in the purpose of user login administration and DHCP-, SVN- and Git-Service will be handled for the duration of the valid presence of an user login established for a service mentioned above.
- Access to personal data will be disabled after expiration of user login. Disabled personal data will be removed not later than a year unless legal standards set a longer period.
- In default case the access logging of workstation and server systems takes place for two weeks. Some systems use a longer duration. Currently only the Mailservice (SMTP) is involved with a retention period of four weeks.
Right to information, completion, adjustment, contradiction
- Without giving any reason and at no charge you can anytime obtain information about personal data stored at our systems. Please appeal to the contact person mentioned below.
- You can add or correct missing or incorrect data at any time, especially in the scope of user login administration.
- You can opt out from handling your personal data by the IT-Group of Institute of Mathematics unless there is a legitimate interest on legislative basis to handle personal data for the fulfilment of the service of the IT-Group.
- You have the right to issue a complaint to regulatory authority at any time.
- If you have any questions about our data privacy statement, do not hesitate to contact us.
Contact
Head of the IT-Group of the Institute of Mathematics of TU Berlin
Frau Annette Jäkel
Tel: 030 314 23628
Zusatzinformationen / Extras
Quick Access:
Schnellnavigation zur Seite über Nummerneingabe
Auxiliary Functions
This site uses Matomo for anonymized webanalysis. Visit Data Privacy for more information and opt-out options.